Meadow Lake Airport Association Inc.
"Colorado’s Largest Pilot Owned Airport"
Board of Directors Meeting
Tuesday December 14, 2004
President Jack Dhooghe called the Meeting to order at 3:10 PM. Present were Members, Dave Elliott, Gene Kear, Richard Martin, Verlin Schauer, Mark Shook, and Lee Wolford. Absent: none
- Copies of the Minutes of the November Meeting were provided to each Board member prior to the meeting. After review, Verlin Schauer made a motion that the Minutes be approved as presented. Richard Martin 2nd. Approved 7-0.
The association has received $472.50 from Falcon Development to pay for their portion of the attorneys bill (RE: Review of Development plans). The IRS audit was discussed.
Verlin Schauer made a motion to approve reimbursement ($68.40) for Dave Elliots travel expense milage to Jeffco to get the new snow plow. 2nd Mark Shook. Approved 7-0.
Mark Shook made the motion to approve the Treasurers report. 2nd by Verlin Schauer. Approved 7-0.
- Currently the association has $227,239.00 in 6 accounts.
- Richard reported that we now have heaters and timers on the snow equipment.
The ACC has received a notice from El Paso County Planning requesting comments on a new hangar. Plans have not yet been received from the member.
Appeal ACC Cash Bond/ Steve Johnson
At the November meeting, Greg Johnson presented a 2 page letter outlining what he considers unwise board actions and the lack of experience and expertise in land development and building construction by those appointed to review building plans. Steve Johnson objected to the ACC revoking his and other builders prior variance to the ACC cash bond without any notification or opportunity to be heard on the matter. Secretary Mark Shook pointed out that the record showed the board action was to raise the cash bond from $2,500.00 to $5,000.00. No action had been taken on the prior Insurance certificate waivers. They were discussed, but not eliminated.
Steve Johnson appears today to appeal the ACC decision to deny approval to the building plans he submitted. The ACC reasons were stated as 1) due to his lack of a cash bond, and 2) His building was not set back 40 feet from the property line. Steve reminded the board his insurance certificate that we had been accepting was still in effect. Verlin and Gene expressed that their understanding of the increase to the cash bond had eliminated the instance option. Steve Johnson's position is correct, It was clarified at last months meeting that No action had been taken to eliminate the insurance option. A history of the origin and intent of the cash bond was discussed. Ironically it was then MLAA President Greg Johnson that originally proposed the bond as a way to recover damage from heavy trucks damaging private taxiways during construction. It was generally agreed that trucks as heavy or greater regularly use the airport from non construction sources and are not required to pay a deposit (UPS, Fuel Deliveries, Trash Trucks, Etc.) and that we are not allowed to give the money deposited with us to any of the private landowners that might suffer damage, and that the volunteer airport board and ACC are not trained or equipped to police the truck traffic and settle disputes that may arise. The associations attorney has suggested we develop a fee and deposit requirement tied to compliance. The wording of a new rule on construction compliance should be discussed by the board, and input from experienced builders and developers as well as interested association members should be solicited. Mark Shook moved the question, " Shall the Board of Directors declare the ACC cash deposit requirement repealed and shall the Treasurer be directed to return all Cash deposits currently held? The motion was seconded by Dave Elliott, and Approved with 5 IN FAVOR, 1 Opposed, and 1 Abstained.
- The second issue Steve Johnson wished to Appeal was the ACC's interpretation that the 40 foot setback requirement also applied to buildings with hangar doors facing taxiways. This issue has been appealed and decided on at least 2 prior occasions. Greg Johnson cited the 2 prior successful Appeals of this same issue, and listed multiple examples of current hangars with hangar doors that open on a taxiway that were approved with set backs of less than 40 feet due to the wording of Article 6 section 2 of the By- Laws. " Buildings need not be set back from road or taxiway easement lines". Again the board Upheld its prior rulings. There being no other reasons to deny approval, Mark Shook made the motion to Approve the Johnson project. ACC Chairman Gene Kear seconded the motion. APPROVED 7-0.
- At Steve Johnson's request, a Special Board meeting was scheduled for January 13, 2005 to further discuss the Problems and issues with the ACC.
- At Dave Elliott request, our regular January meeting will be moved from the 11th to Thursday January 20th to accommodate his work schedule, and to give Dave enough time to prepare for the January budget meeting.
Revise RULE 02-03./ Mark Shook
- Mark Shook again presented a revision to the wording of Rule 02-03, to encourage improvement of the Platted taxiways which read in part " It shall be the policy of the Association to encourage, and actively seek the voluntary contribution of taxiway and roadway easements, and contribution of taxiway and roadway property, to the association for the purpose of association maintenance and protection. The motion failed 2-5.
New Committees/ Dave Elliott
- Dave Elliott presented a written proposal to establish 3 board committees. 2nd by Mark Shook After discussion the committee titles were amended to PLANNING, ROADS AND GROUNDS and AIRFIELD MAINTENANCE. The motion failed 2-5. Jack Dhooghe then presented an alternative Plan. Seconded by Verlin Schauer. Jack stated that he did not want any of the current board members on the Planning committee. Mark Shook objected and stated several board members including Dave Elliott had experience with the grant process and would be valuable members of a Planning committee. The point was made that it was ridiculous to think that because an association member agreed to serve on the Board, that he somehow forfeited his right to have input in airport planning. The airport would be better served if the committee had not only new members, but utilized the experience of those that knew some past history, as well as those that had a significant investment in the success of the airport. It was finally agreed to establish the committees, but not to name members until the board had a chance to discuss this further. Lee Wolford made the motion, Richard Martin 2nd, Approved 7-0.
Non Aviation Use's / Dave Elliott
- Dave Elliott expressed concern about several non aviation use's of Airport Hangars. The most recent Diesel repair shop is clearly attracting non aviation traffic to the airport. Tabled until Dave could talk with the associations attorney to clarify what the associations legal position is.
- RULE 04-04 Taxiway Easement Utilities Rule/ Mark Shook
- Marks Shook made a motion we approve Rule 04-04. 2nd by Dave Elliott.
RULE # 04-04 (Adopted 14 December 2004)
Taxiway easements are primarily for the ingress and egress of aircraft.
(1) No above ground structures or obstructions shall be placed in
- All utilities placed in taxiway easements shall be under ground.
After discussion, the motion was APPROVED 7-0.
Presentation Update Filing #14 Dave Elliott
- Dave Elliot updated the board on his proposed subdivision and development of Filing #14.
The meeting was Adjourned at 5:15 PM.
Mark Shook/Secretary Meadow Lake Airport Association, Inc.